Cost Saving Tips – Photography

savingsThere is always a way to save money when it comes to planning your wedding. With photography, your costs are a direct result of your choices at each step of the wedding planning process. Let’s look at all the different ways you can save some money!

Let’s start with the engagement portrait. Instead of paying $75 or more for a professional engagement photograph, you can take a picture yourself with a good camera. Look at the engagement notices in your newspaper, and take your picture with a similar background and similar pose.

If you want some great quality wedding pictures, but don’t really want hundreds of them, you might consider just hiring a professional photographer for pictures at the church. Along with capturing the ceremony, you can have all the bridal party shots, pictures with the parents, and so forth, done at the church directly following the ceremony. This will save a lot of money because the ceremony is usually during the day, and you are only hiring their services for a few hours, as opposed to all day. You can assign 3 or 4 guests to be your ‘reception photographers’ and give them a list of shots you want them to be sure to get. In addition, you might decide on disposable cameras at each table for your guests to take pictures of each other during the evening. Photographers have afternoon packages that can save you 10% or more on your photographs.

The Bride and Groom’s Album is the main reason for having photographs taken at your wedding. You have many choices here. Although you can purchase an excellent quality album that will last a lifetime, you can also choose lesser costing albums that will also last many years. Moderation is a good thing, and a medium quality album is a great choice. If having a leather, engraved photo album is not important to you, buy your own photo album somewhere else.

Many photographers create proofs, which are 5″ x 5″ photographs that you will use to choose your final prints. You can arrange to purchase these proofs instead of having 5″ x 7″ prints made of the same photographs. These proofs are great to make your own little albums for your parents, your wedding party, and any other special people who contributed to your wedding day. By not purchasing parents’ albums or gift folios for your wedding party, you will save hundreds of dollar over the cost of the proofs that you will purchase. You need to decide if engraved parents’ albums with 5″ x 7″ prints are important for you to do, or whether a small album purchased locally filled with the proofs will suffice.

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Photography Subjects

engagedWhen you go to speak with your photographer, you will want to decide what photos you want them to take:  engagement photo, before wedding photos, ceremony, reception, and formal and group portraits.

Engagement photos are taken to send to your local newspapers when you publish a newspaper announcement.  Traditionally, the mother of the bride makes the engagement announcement in the newspaper.  If you want to save some money, take a look at the engagement photos in your local newspaper, and take your own picture paying attention to the pose and the background so your photo is similar.

When it comes to pictures taken on the wedding day before the ceremony, you have many choices.  The SmartBride Checklist will list the posed shots that are commonly taken.  You don’t need them all, but it depends what is important to you.  Some common pictures include a picture of the bride with her mother putting on the veil, or the bride with her Maid of Honour putting on the garter, or the groom with his mother putting on his boutonniere, or a picture of the groom shaking hands with his best man while looking at his watch.

Then comes the ceremony photographs.  Some churches allow photos during the ceremony, and some churches do not.  Sometimes, key elements of the ceremony are re-enacted after the ceremony and photos taken—like the bride and groom saying their vows, exchanging rings, or the kissing of the bride.  Sometimes, after the ceremony, group photos are taken in the church of the couple with the bridal party.

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Your Digital Photography Options

digital-photographyDigital photography has changed the landscape of wedding photography. Some photographers have fully embraced the digital age with many great options available to you. Here we will cover some of the options that are out there, but not all of them are available everywhere because this is still a new part of the wedding industry. If you are interested in something specific, you will have to ask to see if the photographers you are considering are doing what you are interested in.

So how does the digital photo album work? After the wedding, the photographer sends his film to a lab. The lab turns each shot into a digital image, and sends it to your photographer. This is where things deviate:

* Your photographer might upload the proofs to a specific website for you and your family to view and order your prints.
* Your photographer might use software to create a wedding album with all your proofs. For a digital album you will be shown sample layouts, enlargements, crops, mattes, and so forth that you can choose from. The finished product has the look of a magazine. Text and digital images can also be added to the album.
* Your photographer might create a slideshow of your photos for you to view on a big screen or computer monitor. From that you make your choices for a physical or digital album.

Whatever choices you are given, digital photo albums are here to stay.

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Wedding Date And Wedding Time

wedding-dateLet’s look at the TIME options you have for your wedding. If you have a large guest list, and limited funds, choosing the right time for your wedding is a great way to make your wedding work for everyone.

Dinner is the most expensive for both the reception site and your menu choices. Lunch is less expensive. Breakfast is the least expensive. An evening wedding followed by a cocktail reception can be the least expensive of all choices.

Let’s start with a sunrise wedding ceremony. This would be wonderful with an organic or eco-friendly wedding theme. Things to consider are: you and your guests will need to be up early, and how much preparation time to do you need to get ready. I have been to one sunrise outdoor wedding ceremony that was located next to a river that was spectacular. Almost all the guests attended as no one wanted to miss such a unique wedding ceremony. A “sunrise” ceremony need not actually be at sunrise. You might choose an early morning time like 7 or 8 am followed by a breakfast reception. Financially speaking, this is much less expensive than an afternoon or evening reception.

Morning weddings at 10 or 11 am are becoming more popular with a lunch reception complete with a sit down meal and dancing. Alternatively, an hors d’ouevres lunch reception is less costly, and you can have lounge type music instead of dancing. This type of reception works really well at unusual locations like your local art gallery or botanical gardens—and it is less costly than your usual evening sit-down reception.

An afternoon wedding is usually followed by an evening reception. This is the most common time for a wedding, and the most expensive option. Not only are you paying for primetime space but a full sit-down meal is more costly than a lunch or cocktail menu.

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Personalization Of Your Wedding

wedding-personalizationStep 5 is about defining your wedding colours.  If you have seen my wedding colour video or the document called Wedding Colour Choices Made Easy, you will know that there is a way to use a colour wheel to figure out what colours go together.

What I have done in this list is to actually write down the most common colour combinations.  There are many colour wheels, so there are many more combinations.  For example, the colour wheel I used did not have burgundy.  Burgundy and hunter green go well together (especially with ivory).  So if you think red and green, a few shades over would be burgundy and hunter green.  If you haven’t seen it, the wedding colour video is in the resources section of this module.  Check it out, and have fun and enjoy exploring colour!

Again, on the SmartBride Action Plan we have a place for the bride and groom to list their favourite colour choices.  When you are ready, work toward your final colour choice.

Step 6 of Defining Your Wedding Vision is about personalizing your wedding.  Grooms tend to be very good at this—much more so than brides.  What is personalizing your wedding?  To personalize your wedding is to include things that express something of your personality as a couple.  For example, if you are a cookie lover, and your fiancé proposed by giving you a giant cookie with an engagement ring in the centre, well cookies can be a way to personalized your wedding.

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Deciding On The Wedding Location

wedding-locationHere we will address step 7 of Defining Your Wedding Vision – the wedding location.  Your wedding location is an important factor in creating the overall feel to your wedding.  When choosing a location for your wedding, you have the option of having the ceremony and reception in separate locations, or they can both be held at the same location.  Many churches have a hall or some other facility in which you can hold your reception.  Alternatively, often you can hold your ceremony at your chosen reception site.

If you are planning a fairytale wedding, for example, having your wedding in a grand historical house in your city might be a perfect match.  If you are planning an organic or eco-friendly wedding, holding it at your local botanical gardens or at the gardens in a city park might be a great match.  If you are an artsy couple, a wedding at your local art gallery might be a perfect wedding location.  If you are into sports, holding your reception in a sports complex might be a unique statement.

Looking for something completely different?  How about a wedding at a local farm or ranch?  Or maybe there is a grand factory that rents out space in your city.  For a family friendly wedding, holding it at a zoo might be a fun, unique location.  Small weddings might be perfect at a pretty bed and breakfast in a lovely location.

Of course there are the usual hotels, resorts, golf and country clubs, and restaurants if you want both a reception site and food services together.  Some other options, which may or may not include food services—meaning you might have to arrange for a caterer—are local theatres, museums, cultural centres, gymnasiums, community halls, Canadian Legions, and so forth.

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Wedding Styles And Wedding Themes

wedding-styleLook over the choices and check off all the ones that appeal to you.  Have your fiance also look over the choices and check off all the ones that appeals to him.  Which items have 2 checks beside them?  There is space for both bride and groom to list their top 1, 2 or 3 wedding style choices.

If you are thinking the same way, you will have your final decision before you.  If not, I suggest you both sleep on it, and let the ideas settle.  Don’t try to force a decision.  This is about identifying what you think.  In a few days, when you have time, the two of you can come back to it to finalize things.  In the meantime, move on to Step 4.

Step 4 is about identifying a wedding theme.  Again, both of you should just check off those things that appeal to you.  See where your choices are the same, and talk about those wedding themes.  The themes you see here have been gleaned from a variety of wedding favour manufacturers, so if you choose any of these themes, you will have wedding favours to enhance that theme.  If none of these themes appeal to you, come up with your own.  A wedding theme should reflect your tastes, your style and your personality.  There is a video in the resources section that talks specifically about how to choose a wedding theme.  Check that out if this list does not appeal to you.

Again, there is space for both bride and groom to list their top 1, 2 or 3 wedding theme choices.  There is no need to finalize your thoughts now.  By time you finish this SmartBrideTM Checklist, you might find that your priorities have changed—-or tomorrow you might be thinking differently.  That’s ok.  This is a process, and it’s ok to change your mind on the way to your final decision.

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Defining Your Vision & Identifying Priorities

visionThe most important thing you need to do when you start planning your wedding is to define your vision.  What do you want your wedding to look like or feel like?  Do you envision a grand formal wedding?  Or do you envision an informal family atmosphere full of love and laughter?  Or maybe, your vision is somewhere between those two extremes.  Both you and your fiancé will have your own ideas of what you always thought your wedding would be like.  It is time to share that vision with each other.

Print out the SmartBrideTM Checklist for this module is called Defining Your Vision Step One and Two.  In Step One, we ask you and your fiancé to sit down and share with each other how you have always imagined your wedding to be.  Brides often talk about their wedding dreams, so we suggest that the groom go first and share his thoughts on what he has always envisioned his wedding to be like.  Although not talked about often, men DO have dreams about their wedding day.  Be open and receptive to each other’s ideas.  Just think about what you have shared with each other, and observe where you are the same, and where you differ.

When you are ready, move onto Step Two of your SmartBrideTM Checklist.  Here we ask both you and your fiancé to identify the 10 things that are most important to each of you—in order of importance.  For example, the bride might think the style/theme/colour and décor is the most important thing, so she would place a number 1 next to that item.  The groom might think the music is the most important thing, so he would put a number 1 next to music.  In the first section of this step, you will number, in order of importance each of the 10 main areas of your wedding.

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What Are Your Options For The Reception Site

reception-sitesChoice #1 is a reception site that includes all food and beverage services, which we will call the “all inclusive option”. On the plus side of the ‘all inclusive’, you get a price per person that includes the facility, food, tables, silverware, china, linens, liquor service, etc. You don’t have to worry about getting appropriate licenses, or all the work with arranging caterers, liquor service, etc. On the down side, you will be limited to the type of china and linens they can provide, and the menu choices they can provide. Facilities that typically have this type of service are hotels, restaurants, clubs, etc.

You will have to check with this type of facility to see if the restrictions really do exist—the competition for wedding business has made many hotels much more responsive to the unique needs of brides. Many hotels (for an additional cost, of course) will bring in colour linens or create special menu items for you. That is why we have the checklist so you can ask the questions that are important to what you want to create for your wedding.

Choice #2 is a reception site, like a community hall, that has kitchen facilities for the caterer that you hire. We will call this option the ‘rental option’ because you will rent the facility, which provides tables, chairs, china, silverware, linens, bar stations, etc. If you choose this option, you will have to hire a caterer, arrange for a liquor license, and hire someone to purchase the liquor and oversee the running of the bar (unless the caterer will do it).

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The Marriage License

marriage-licenseThe number one thing you need to get right when planning your wedding, is getting your marriage license! If that gets screwed up, you have no wedding. So here is some interesting information that you should be aware of…..

In Canada, there are few requirements for getting married. You need a marriage license, someone authorized to perform the ceremony, and two witnesses. Medical tests are not needed to get married anywhere in Canada.

Let’s first talk about the marriage license. Every province has different requirements for obtaining a marriage license. In some provinces, the couple need to go together to get their marriage license. In other provinces, the bride or groom can go to get the marriage license without their partner present.

Provincial requirements to obtain a marriage license vary, but can include:

  • proof of age or birth certificate
  • proof of divorce
  • photo identification
  • proof of death of a previous spouse
  • date of marriage and who is going to perform it
  • immigration documents
  • social insurance number
  • full names and place of birth for both sets of parents

When supplying a proof of divorce, some provinces need ‘certified final proof’ or ‘certified final divorce papers’. Often these need to be original copies, and if you don’t have original copies it can take up to 2 months to get a court certified copy. If you have been divorced outside of Canada, some provinces require a letter from a lawyer that says they are eligible to be married in that province.

Proof of death of a previous spouse is usually a death certificate, but some provinces allow a newspaper clipping.

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A Simple System To Keep Records

record-system1If it is your style to be informal, and you don’t want an engagement party, then it is perfectly acceptable to ‘just tell people’.But what happens if you tell one friend, and you forget to tell another friend and they hear it from someone else.It could create hurt feelings—even if you meant to tell them.So you need to make your first list—called an Engagement Notification List.It will also make things easier for you later on in the wedding planning process because it will become the basis of your guest list.

So what will be on this list?It will be a list of everyone that you want to make sure to tell of your engagement.The SmartBride Checklist called The Engagement Notification List is where you will start.Print off as many copies as you need to make your lists.Both bride and groom should list everyone they can think of that they want to notify, and the notification list also gives you a place to indicate how you think they should be notified—through an engagement party, through a personal visit, through a phone call, or through a letter or email.Remember, if you have an engagement party, those who are invited must be invited to the wedding.

Making the list may seem unimportant, but it IS important to make sure you don’t forget anyone and create hard feelings. In addition, this list will become your starting point for your wedding guest list.

Click here to read more about “The Ultimate Record Keeping System” or sign up to become a member to view the videos, download the wedding planning checklists, join in our coaching calls, or share in the members’ forum. See you inside!


Announcing Your Engagement

engagementYou might be thinking—“I never knew that preparing to announce our engagement was necessary. I thought I would just tell people.” Well, if it is your style to be informal, and you don’t want an engagement party, then it is perfectly acceptable to ‘just tell people’.

But what happens if you tell one friend, and you forget to tell another friend and they hear it from someone else. It could create hurt feelings—even if you meant to tell them. So you need to make your first list—called an Engagement Notification List. It will also make things easier for you later on in the wedding planning process because it will become the basis of your guest list.

So what will be on this list? It will be a list of everyone that you want to make sure to tell of your engagement. The SmartBride Checklist called The Engagement Notification List is where you will start. Print off as many copies as you need to make your lists. Both bride and groom should list everyone they can think of that they want to notify, and the notification list also gives you a place to indicate how you think they should be notified—through an engagement party, through a personal visit, through a phone call, or through a letter or email. Remember, if you have an engagement party, those who are invited must be invited to the wedding.

Making the list may seem unimportant, but it IS important to make sure you don’t forget anyone and create hard feelings. In addition, this list will become your starting point for your wedding guest list.

Click here to read more about “Preparing To Announce Your Engagement” or sign up to become a member to view the videos, download the wedding planning checklists, join in our coaching calls, or share in the members’ forum. See you inside!